What is an ITC Conference Grant?
An ITC Conference grant funds an oral presentation of their own work within the scope of the Action by an Action Participant affiliated to a legal entity located in an Inclusiveness Target Country / Near Neighbour Country in a high-level conference fully organized by a third party, i.e. not organized nor co-organized by the COST Action.
Eligibility
Grant applications need to meet the following mandatory requirements:
- Membership in the PSY-NET network
- Active participation in the tasks of a Working Group
Required Documents
- Application form (COST template)
- Abstract or manuscript
- Conference acceptance or invitation letter
- CV
- Motivation letter
- Detailed budget breakdown — registration fees, accommodation, travel and other eligible expenses as per the latest COST rules
For more details regarding the regulations related to ITC conference grants, please refer to the COST Annotated Rules. To confirm your eligibility, you may use the Eligibility web tool.
Documents that cannot be uploaded via the e-COST interface should be sent directly to the Grant Awarding Coordinator Nikola Leca (nikola.leca@nudz.cz).
Financial Support
ITC grants are a contribution for travelling, accommodation and subsistence expenses, registration fee, printing of scientific poster and overall effort. No invoices are required.
Conference grants are awarded up to a maximum of €2,500, but average demands around €1,200 are expected for face-to-face conferences, and €500 for online conferences. A detailed budget is requested for the application.
Grant Awarding Process
The supported activity, including reporting and payment, must be carried out entirely within one Grant Period. Each Grant Period runs from 1 November until 31 October of the following year.
Applications will be evaluated based on their quality and their relevance to the objectives of PSY-NET and its Working Groups:
- Each application will first be screened by the Grant Awarding Coordinator to verify completeness and relevance to the Action
- Incomplete applications will be rejected, with the possibility to resubmit
- Applications that pass the initial screening will be reviewed by the Grant Evaluation Committee (1–2 members per WG, nominated by WG leaders)
- The assessment will focus on the relevance of the proposed activity to the Action
- The final decision will be made by the Core Group
- Successful applicants will receive an official grant award letter
Please note, the selection policy promotes gender balance.
Reporting & Payment
The applicant claims the payment of the grant via e-COST when the activity has ended, and the report is submitted and accepted. The grantee submits the report using the ITC conference report template before 15 October.
Acknowledgement
Each publication produced with support of an ITC conference grant should acknowledge the support of the COST Action and whenever possible use the COST and PSY-NET logo (on slides and posters).
“This publication is based on work supported by the COST Action CA24130: Psychedelic renaissance: turn on, tune in and drop in.”
